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International

Resources Management Officer Professional Staff, Grade P3

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Call for Expression of Interest

Position Title : Resources Management Officer Duty Station : Multiple Duty Stations Classification : Professional Staff, Grade P3 Estimated Start Date : As soon as possible Closing Date : 14 June 2020 Established in 1951, the International Organization for Migration the leading intergovernmental organization in the field of migration and is committed to the principle that humane and orderly migration benefits migrants and society. As the UN Migration Agency, IOM currently has over 21,000 personnel in more than 400 locations and works with its partners in the international community to assist in meeting the growing operational challenges of migration, advance understanding of migration issues, encourage social and economic development through migration and uphold the well-being and human rights of migrants. With the launch of the Pathways Pool initiative, IOM is looking to build a pool of pre-assessed candidates for the two critical roles of Chief of Mission and Resources Management Officer. For additional details on the Pathways Pool please visit our website. Context: Under the direct supervision of the Chief of Mission (COM) and in coordination with the Senior Regional Resources Management Officer (SRRMO) in the Regional Office (RO), the Department of Resource Management (DRM) at Headquarters (HQ) and the Administrative Centres in Manila (MAC) and Panama (PAC), the successful candidate will be responsible and accountable for supervising and managing the budgetary, financial, human resources and administrative functions of the Country Office and / or Sub-Office(s) and providing support in these areas to staff. Core Functions / Responsibilities: 1. Monitor and oversee the financial management for all activities in the Country Office (CO) including the oversight of financial expenditure and accountability. In coordination with the CoM and the SRRMO undertake financial analysis of all CO activities. 2. Supervise the management of the treasury by forecasting cash flows according to CO and Sub-Office activities. Monitor and control funds disbursed; validate that funding is received and disbursed in accordance with donor agreements. 3. Prepare programme and budget reports in accordance with IOM regulations and established procedures. Review monthly accounts of the Country Office. 4. Prepare relevant financial analysis of projects, oversee the budget control process and analyse variances between budget and actual expenditures. Take proactive action to prevent projects from going into deficit. 5. Assist the CoM and Project Managers in the preparation of budgets for new projects and programmes. 6. Provide technical support to project managers throughout the cycle to ensure compliance with the general instructions of IOM and relevant permanent instructions for the whole CO, namely in the areas of general administration, finance, and human resources. 7. Maintain and further strengthen appropriate internal controls to safeguard the Organization’s assets, cash and prevent fraud. 8. Inspect payroll versus budgets, validate that salaries are correctly allocated to projects consistent with IOM’s projectization criteria. 9. Review existing systems and procedures and, if necessary, recommend possible improvements to strengthen internal monitoring, evaluation and control systems and improve efficiency and effectiveness. 10. Manage the Human Resources function and make recommendations on recruitment and personnel administration of staff in the Country Office. Correctly apply Human Resources (HR) policies, rules and regulations and make recommendations for resolving difficult or sensitive cases in consultation with the COM / SRMO and RRMO. 11. Supervise the procurement and logistics services, including contracts with suppliers of goods and services and related administrative authorities; oversee the management of the fleet of vehicles and the maintenance of the premises as well as the functioning of all support services at the Country Office. 12. Liaise and coordinate with The Office of Legal Affairs (LEG) and Global Procurement Supply Unit (GPSU) as needed for the review and approval of agreements and Purchase Orders (POs) (lease, construction, service and agreements with implementing partners (IPs)) before signature and make sure IOM procedures are followed in the selection of partners and service providers. 13. Supervise ICT staff to ensure compliance with relevant IOM standards, processes rules and regulations. 14. Supervise and train local staff on IOM's administrative/financial policies and procedure. 15. Participate in UN meetings such as the UN Operations Management Team (OMT) or ONE UN working groups when required. 16. Serve as Officer-in-Charge (OiC) of the Country Office in the absence of the CoM. 17. Perform other duties as may be assigned. Required Qualifications and Experience: Education • Master’s degree in Finance, Accounting, Business Administration, Management or a related field from an accredited academic institution with five years of relevant professional experience; or, • University degree in the above fields with seven years of relevant professional experience. • Professional certification as Chartered Accountant (CA) or Certified Public Accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) is an advantage. Experience • Experience in Financial and Human Resources Management at the international level; • Field experience, including coordination and cooperation with international institutions and coordination bodies. • Experience in supervising the development and implementation of administrative control procedures, coordinating external auditing exercises; • Experience using corporate IT systems and software. Skills • Knowledge of IOM/UN finance, procurement and HR procedures and rules. • Advanced knowledge of Microsoft Office, especially Excel • Knowledge of International Public Sector Accounting Standards (IPSAS) • Knowledge of SAP highly desirable. Languages IOM’s official languages are English, French and Spanish. For this position, fluency in English is required (oral and written). Working knowledge of any local language, French and/or Spanish is an advantage. Notes Internal candidates must have completed at least one year in their current post to be eligible to apply. 1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php). Required Competencies: Values - all IOM staff members must abide by and demonstrate these three values: • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible. • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. Core Competencies – behavioural indicators - level 2 • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes. • Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate. • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work. • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way. Managerial Competencies – behavioural indicators - level 2 • Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential. • Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential. • Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction. IOM’s competency framework can be found at this link: https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf Competencies will be assessed during a competency-based interview. Other: OM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity. Internationally recruited professional staff are required to be mobile. For this staff category,  candidates will not be considered for placement a duty station within their country of nationality. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted. How to apply: Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 14 June 2020 at the latest, referring to this advertisement. IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application. Only shortlisted candidates will be contacted. For further information please refer to: http://www.iom.int/recruitment Posting period: From 12.05.2020 to 14.06.2020 No Fees: IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts. Resources Management Officer (P3)
2020-05-14 13:24:53
full-time

 

 

logo iom

 

Call for Expression of Interest

Position Title : Resources Management Officer
Duty Station : Multiple Duty Stations

Classification : Professional Staff, Grade P3
Estimated Start Date : As soon as possible
Closing Date : 14 June 2020

Established in 1951, the International Organization for Migration the leading intergovernmental organization in the field of migration and is committed to the principle that humane and orderly migration benefits migrants and society. As the UN Migration Agency, IOM currently has over 21,000 personnel in more than 400 locations and works with its partners in the international community to assist in meeting the growing operational challenges of migration, advance understanding of migration issues, encourage social and economic development through migration and uphold the well-being and human rights of migrants. With the launch of the Pathways Pool initiative, IOM is looking to build a pool of pre-assessed candidates for the two critical roles of Chief of Mission and Resources Management Officer. For additional details on the Pathways Pool please visit our website.

Context:
Under the direct supervision of the Chief of Mission (COM) and in coordination with the Senior Regional Resources Management Officer (SRRMO) in the Regional Office (RO), the
Department of Resource Management (DRM) at Headquarters (HQ) and the Administrative Centres in Manila (MAC) and Panama (PAC), the successful candidate will be responsible and
accountable for supervising and managing the budgetary, financial, human resources and administrative functions of the Country Office and / or Sub-Office(s) and providing support in
these areas to staff.

Core Functions / Responsibilities:
1. Monitor and oversee the financial management for all activities in the Country Office (CO) including the oversight of financial expenditure and accountability. In coordination with the CoM
and the SRRMO undertake financial analysis of all CO activities.

2. Supervise the management of the treasury by forecasting cash flows according to CO and Sub-Office activities. Monitor and control funds disbursed; validate that funding is received and
disbursed in accordance with donor agreements.

3. Prepare programme and budget reports in accordance with IOM regulations and established procedures. Review monthly accounts of the Country Office.

4. Prepare relevant financial analysis of projects, oversee the budget control process and analyse variances between budget and actual expenditures. Take proactive action to prevent projects from going into deficit.

5. Assist the CoM and Project Managers in the preparation of budgets for new projects and programmes.

6. Provide technical support to project managers throughout the cycle to ensure compliance with the general instructions of IOM and relevant permanent instructions for the whole CO, namely in
the areas of general administration, finance, and human resources.

7. Maintain and further strengthen appropriate internal controls to safeguard the Organization’s assets, cash and prevent fraud.

8. Inspect payroll versus budgets, validate that salaries are correctly allocated to projects consistent with IOM’s projectization criteria.

9. Review existing systems and procedures and, if necessary, recommend possible improvements to strengthen internal monitoring, evaluation and control systems and improve efficiency and effectiveness.

10. Manage the Human Resources function and make recommendations on recruitment and personnel administration of staff in the Country Office. Correctly apply Human Resources (HR)
policies, rules and regulations and make recommendations for resolving difficult or sensitive cases in consultation with the COM / SRMO and RRMO.

11. Supervise the procurement and logistics services, including contracts with suppliers of goods and services and related administrative authorities; oversee the management of the fleet
of vehicles and the maintenance of the premises as well as the functioning of all support services at the Country Office.

12. Liaise and coordinate with The Office of Legal Affairs (LEG) and Global Procurement Supply Unit (GPSU) as needed for the review and approval of agreements and Purchase Orders (POs)
(lease, construction, service and agreements with implementing partners (IPs)) before signature and make sure IOM procedures are followed in the selection of partners and service providers.

13. Supervise ICT staff to ensure compliance with relevant IOM standards, processes rules and regulations.

14. Supervise and train local staff on IOM’s administrative/financial policies and procedure.

15. Participate in UN meetings such as the UN Operations Management Team (OMT) or ONE UN working groups when required.

16. Serve as Officer-in-Charge (OiC) of the Country Office in the absence of the CoM.

17. Perform other duties as may be assigned.

Required Qualifications and Experience:
Education
• Master’s degree in Finance, Accounting, Business Administration, Management or a related field from an accredited academic institution with five years of relevant professional experience;
or,
• University degree in the above fields with seven years of relevant professional experience.
• Professional certification as Chartered Accountant (CA) or Certified Public Accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified
Accountants (ACCA) is an advantage.

Experience
• Experience in Financial and Human Resources Management at the international level;
• Field experience, including coordination and cooperation with international institutions and coordination bodies.
• Experience in supervising the development and implementation of administrative control procedures, coordinating external auditing exercises;
• Experience using corporate IT systems and software.

Skills
• Knowledge of IOM/UN finance, procurement and HR procedures and rules.
• Advanced knowledge of Microsoft Office, especially Excel
• Knowledge of International Public Sector Accounting Standards (IPSAS)
• Knowledge of SAP highly desirable.

Languages

IOM’s official languages are English, French and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of any local language, French and/or Spanish is an advantage.

Notes
Internal candidates must have completed at least one year in their current post to be eligible to apply.
1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators – level 2
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators – level 2
• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link:
https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

OM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Internationally recruited professional staff are required to be mobile. For this staff category,  candidates will not be considered for placement a duty station within their country of nationality.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment,

accreditation, any residency or visa requirements, and security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 14 June 2020 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: http://www.iom.int/recruitment

Posting period:

From 12.05.2020 to 14.06.2020

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

Resources Management Officer (P3)

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