Call for Expression of Interest
Position Title :
Senior Resources Management Officer
Duty Station :
Multiple Duty Stations
Professional Staff, Grade P4
Estimated Start Date :
As soon as possible
Closing Date :
14 June 2020
Established in 1951, the International Organization for Migration the leading intergovernmental organization in the field of migration and is committed to the principle that humane and orderly migration benefits migrants and society. As the UN Migration Agency, IOM currently has over 21,000 personnel in more than 400 locations and works with its partners in the international community to assist in meeting the growing operational challenges of migration, advance understanding of migration issues, encourage social and economic development through migration and uphold the well-being and human rights of migrants. With the launch of the Pathways Pool initiative, IOM is looking to build a pool of pre-assessed candidates for the two critical roles of Chief of Mission and Resources Management Officer. For additional details on the Pathways Pool please visit our website
Under the direct supervision of the Chief of Mission (COM), in coordination with the Senior Regional Resources Management Officer (SRRMO), and in collaboration with relevant units at Headquarters (HQs), Administrative Centres and the Regional Office (RO), the successful candidate will be responsible and accountable for managing, monitoring and administering the resources management functions and its network of sub offices.
Core Functions / Responsibilities:
1. Plan, oversee and monitor the resource management functions of all activities of the Country Office (CO) and its sub-offices. Supervise/coordinate the preparation of financial reports, donor reports and budgets. Provide oversight of financial expenditures and undertake financial analysis of projects in the CO.
2. Ensure implementation of and adherence to internal controls to safeguard the organization’s assets, control cash and prevent fraud and mismanagement. Develop and implement relevant operational control systems and strengthen internal controls by documenting and streamlining approval processes.
3. Ensure compliance with general instructions of IOM and relevant permanent instructions for the CO, namely in the areas of general administration, finance procurement, logistics, common services, information and communication technology, and human resources.
4. Coordinate the financial and administrative aspects of agreements, in close coordination with relevant project managers and the Office of Legal Affairs.
5. Oversee the maintenance of the CO’s premises, equipment, vehicles and supplies.
6. Participate in the senior management team and in the development and implementation of short and long-term management objectives and goals. Liaise with project managers regarding developing programmes/projects budgets, funding levels of ongoing activities and estimated funds coming in through foreseen future activities.
7. Support the CoM and Project Managers in managing the human resources functions and make recommendations on recruitment and personnel administration. Apply internal HR policies, rules and regulations and make recommendations for resolving difficult or sensitive cases in coordination with relevant units/departments within the organization.
8. Provide support to the CoM and Project Managers in answering queries on the correct allocation of programme funds and providing any requisite documentation including for auditing purposes. Support Project Managers throughout the project cycle to ensure compliance with IOM's policies and procedures and any donor specific requirements.
9. Represent the Organization at relevant high-level inter-agency meetings most notably the interagency Operations Management Team (OMT) and liaise with banks, government counterparts, UN entities and other stakeholders as required in performance of the resources management functions.
10. Liaise with donors regarding new, ongoing or completed projects as required.
11. Supervise Human Resources, Finance, Procurement, Logistics, Common Service and Information Technology units in the Country Office and train the staff in relevant areas of Resources Management.
12. Undertake duty travel to provide support on resource management issues; establish controls and procedures; resolve and provide guidance on resource management problems/issues; and build resources management capacity of the CO ensuring that IOM rules and regulations are followed.
13. Perform such other duties as may be assigned.
Required Qualifications and Experience:
• Master’s degree in Finance, Accounting, Public Administration, Business Administration, Commerce or a related field from an accredited academic institution with seven years of relevant professional experience; or
• University degree in the above fields with nine years of relevant professional experience.
• Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.
• Experience in Financial and Human Resources Management at the international level;
• Field experience, including coordination and cooperation with international institutions and coordination bodies;
• Experience in supervising the development and implementation of administrative control procedures, coordinating external auditing exercises;
• Experience using corporate IT systems and software.
• Knowledge of IOM/UN finance, procurement and HR procedures and rules
• Advanced knowledge of Microsoft Office, especially Excel
• Knowledge of International Public Sector Accounting Standards (IPSAS)
• Knowledge of SAP highly desirable
IOM’s official languages are English, French and Spanish.
For this position, fluency in English is required (oral and written). Working knowledge of any other UN language and/or Portuguese is an advantage.
Internal candidates must have completed at least one year in their current post to be eligible to apply.
Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).
- all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
– behavioural indicators - level 3
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
– behavioural indicators - level 3
• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
IOM’s competency framework can be found at this link:
Competencies will be assessed during a competency-based interview.
IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.
Internationally recruited professional staff are required to be mobile. For this staff category, candidates will not be considered for placement a duty station within their country of nationality.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.
How to apply:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 14 June 2020
at the latest, referring to this advertisement.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information please refer to: www.iom.int/recruitment
From 12.05.2020 to 14.06.2020
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
Requisition: EOI 2020 11 Senior Resources Management Officer (P4) Multiple Duty Stations (56432281)Released
Posting: Posting NC56432282 (56432282) Released